Careers

Position Description:

The Institutional Giving Coordinator will support the Museum of the American Revolution’s fundraising efforts by working closely with the Director of Development for Institutional Giving, Corporate Partnerships Manager, and Grants Officer to support the Museum’s strategic efforts to secure contributed revenue. The Institutional Giving Coordinator is also a primary liaison to ensure that the Development team is working in tandem with operations, marketing, education, and curatorial teams to support the Museum’s goals.

Primary Responsibilities:

• • Coordinate the logistics of institutional fundraising meetings and donor events, including Corporate Advisory Council, working in coordination with the Institutional Giving Team, to ensure that these events are strategic, efficient, and effective in furthering the Museum's fundraising efforts. Duties may include scheduling with external partners, monitoring event revenue projections and budgets, invitation tracking, liaison to vendors, managing food and beverage for self-catered meetings and events, recording meetings or debrief notes, and on-site management of event logistics.
• • Provide excellent customer service to institutional donors, including benefits and premium fulfillment requests, and acknowledgement letters. Proactively record and track donor information and call reports in database, to ensure that records include updated contact information, recent interactions, and major life events.
• • Maintain and optimize the established database structure by adhering to organizational protocols and best practices. Continuously update and manage the procedural documentation for institutional giving to ensure continuity and consistency.
• • Support the Institutional Giving Team through preparing solicitations, renewals, invoices, and other correspondence and collateral, writing standard proposals, and developing presentations and gift reports. Provide technical assistance, as necessary.
• • Support the Institutional Giving Team with screening and cultivation of donors and prospects. Responsibilities include conducting research on prospects and potential sources of funding to grow donor prospect database and tracking data to ensure timely and proper moves management.
• • Coordinate the Museum's digital fundraising efforts on third-party fundraising sites and corporate employee giving portals, ensuring that donation pages and digital acknowledgements are accurate and working properly. Respond to related phone and email inquiries in a timely manner.
• • Support Institutional Giving’s projects in Asana by managing relevant annual production calendars and workflows.
• Manage the Museum’s Library Pass Program and its annual revenue goal, including stewardship, renewal, and acquisition of program participants.
• • Oversee Institutional Giving Team’s monthly credit card expense reconciliations.
• • Serve as primary coordinator of institutional donor files, ensuring that gift documentation is handled securely and that accurate records are maintained.
• • Monitor shared Development department spaces and supply inventories, and work with the Director of Development to ensure that supply inventory and orders are on track with Development department budget. Serve as a liaison for Museum gift shop orders and on-site catering.
• • Serve as occasional back-up support for other team members, fielding tasks, calls, and other duties.
• • Serve as a frontline contact for internal requests/inquiries of the Institutional Giving Team and outbound requests for operational, marketing, communication, and programmatic support.
• • Represent the Development Team by assisting with all general fundraising activities and special events.
• • Perform additional tasks as assigned.

Education:

• • Bachelor's degree

Experiences/Skills:

• • Professional experience should include at least two years of development work with a nonprofit organization, preferably a museum or other cultural institution, with proven experience in database management.
• • Experience with Raiser's Edge is desirable. Experience working in a CRM/fundraising database is required.
• • Must possess effective communication skills, both in speaking and writing.
• • Demonstrate excellent organizational skills with attention to detail.
• • Be able to problem-solve and multitask under tight deadlines.
• • Maintain effective working relationships with volunteers, donors, and staff.
• • Must always maintain donor confidentiality.
• • The ability to work in a positive collaborative environment while also functioning autonomously is essential.
• • Some nights/weekend hours are required. Must plan to work during the last two weeks of December, during peak year-end fundraising.

This position is full-time and on site.  The salary is $45,000 annually.

The Museum of the American Revolution (www.AmRevMuseum.org) is an Equal Opportunity Employer. To apply, please send a cover letter including resume and three professional references to [email protected].

Overview:

The Museum is seeking a Staff Accountant reporting to the Accounting Manager.  This position is responsible for maintaining and processing weekly accounts payable and associated reports and entries, processing, verification and reconciliation of daily sales, and other general accounting duties.  Candidate must have a minimum of two years of experience working in a general accounting or accounts payable environment.  Must possess a high level of professionalism and confidentiality.

Primary Responsibilities:

• • Maintain Accounts Payable function including:
  - Review approved Accounts Payable invoices received for accuracy, including account coding.
  - Process invoices through accounts payable system and for payment through cash disbursement system including EFTs, bank drafts and paper checks.
  - Monitor recurring monthly invoices for payment and approval.
  - Maintain vendor filing system ensuring proper documentation is maintained for all payments and approvals.
  - Accurately upload all invoices into AP software (Financial Edge).
  - Process employee expense reimbursements; monitor for irregularities and errors.
  - Monthly company credit card reconciliation.
  - Review monthly credit card reconciliation regarding backup and coding accuracy, process through AP system.
  - Monthly reconciliation of pre-paid expenses.
  - Maintaining and evolving policy and procedures regarding AP to other departments.
  - Able to answer questions from staff regarding company AP rules and regulations.
  - Analyze invoices and make recommendations for cost savings and improvements.
• • Monitor and reconcile all electronic deposits into the checking account.
  - Prepare and process daily check deposits.
  - Maintain daily cash activity spreadsheet.
  - Daily bank reconciliation verifying all cash inflows/outflows and preparing journal entries to clear reconciling items
  - Provide accurate reporting to various departments regarding the deposits of cash receipts.
  - Track estimated commission payments from third party vendors.
• • Assist with recording and reconciliation of all Daily Sales activity including:
  - Sales activity reported by Galaxy POS. Enter transactions into Daily Sales spreadsheet and reconcile cash activity on a daily basis.
  - Monitor all credit card activity, review monthly fee reporting and record in General Ledger.
  - Maintaining hard copies of daily cash deposits sorted on a monthly basis and verifying that the bank deposit slips match Galaxy receipts.
  - Liaison with Group Sales team verifying payments from Outside Ticketing Agencies, Schools, and Groups
  - Reconciliation between Galaxy and FE with regards to Scholarship SV cards, OTA AR accounts.
  - Responsible for the recognition of anytime tickets based on calendar month and 1 yr expiration cycle.
  - Monthly reconciliation of deferred revenue, deferred memberships, and sales tax payable.
• • Monitor and reconcile all electronic deposits into the checking account.
• • Prepare and process daily check deposits.
• • Prepare and post various journal entries.
• • Other duties as assigned.

Education, Experience and Skills:

• • Bachelor’s degree in accounting
• • Two years of accounting experience required; Experience with POS system and Blackbaud Financial Edge preferred
• • Intermediate to advanced Excel skills
• • Understanding of general accounting principles including GL debits and credits and basic accounting terms

• • Strong interpersonal skills and effective written and verbal communication skills
• • Ability to work independently, detail oriented, self-starter, energetic
• • Strict confidentiality a must
This position is fulltime and on site .  The salary range is $55,000 - $60,000. 

The Museum of the American Revolution (www.AmRevMuseum.org) is an Equal Opportunity Employer. To apply, please send a cover letter including resume and three professional references to [email protected].

Position Description:

The VEA is responsible for ensuring an enjoyable, safe and meaningful guest experience in the Museum. At the front-line of museum engagement, VEAs are responsible for a broad range of activities, including: greeting and engaging with guests on entry, in exhibition and theater spaces; selling tickets and memberships; overseeing access control, monitoring guest compliance with Museum safety protocols and facilitating entry/egress from theaters and exhibit spaces; responding to questions and managing complaints.

With appropriate training and certifications, these positions are responsible for implementing daily and monthly programming, special events, classes and workshops. VEAs must be knowledgeable of the Museum’s core content and programming and provide a high level of customer service and satisfaction to ensure an excellent experience for all guests. Qualified candidates are flexible and creative in meeting the needs of guests; skilled at and committed to engaging visitors of all ages, interests, and abilities in discussions of and learning about the American Revolution; and are devoted to the mission of the Museum. VEAs report to the Director of Visitor Engagement and are trained and supervised in program delivery by the Education team.

Essential Duties and Responsibilities:

• • Must be able to work a flexible schedule to include weekends, holidays, and special events.
• • Sell and process museum memberships, tickets, and other transactions using a point-of-sale system.
• • Address customer service issues/questions in a professional, polite, and positive manner.
• • Orient guests to the Museum, assist with the smooth flow of foot traffic, and operate all Museum theaters.
• • Engage guests of all ages in guided viewing and group discussion of original and replica artifacts and documents, role-play activities, use of multimedia experiences, and participation in hands-on activities.
• • Facilitate interactive, inquiry-based tours, add-on programs, and activities for students (especially grades 4-12), families, and adults, including:
  - The Museum’s Through Their Eyes School Tours, school add-on programs, and school outreach programs.
  - Adult, group, and family Highlights Tours of the Museum’s core Galleries
  - The “Washington’s War Tent” Discovery Cart
• • Enforce Museum rules to ensure a safe, friendly learning environment for all guests and the protection of Museum staff, objects, media, and displays.
• • Support ongoing evaluation of programs, including data collection.
• • Master historical content and a variety of interpretive techniques, with a commitment to ongoing learning.
• • Attend staff training, meetings, and continuing education sessions; complete assigned readings and research.
• • Additional duties, as assigned.

Candidate Requirements:

• • Bachelor’s Degree, or Associate’s Degree plus relevant work experience; coursework in early American History, American Studies, or Museum Education preferred.
• • Excellent verbal communication skills required. Ability to see, speak clearly, write, and understand the English language required. Proficiency in ASL, Spanish, French, Chinese, or other languages desirable.
• • Previous educational and/or front-of-house experience in museums, heritage sites, after-school or out-of-school time programs, or other informal learning environments strongly preferred.
• • Interest in the American Revolution, and a commitment to ongoing learning about the Revolutionary era.
• • Flexibility, the willingness to cheerfully and calmly adapt to rapidly changing situations, and the ability to “think on one’s feet” essential.
• • Enthusiasm for working and interacting with guests of all ages, abilities, backgrounds, learning styles, and knowledge levels.
• • Ability to interact with and collaborate with other staff in a clear, pleasant, and effective manner.
• • Demonstrated ability to work as part of a cohesive team with colleagues to achieve desired program goals.
• • Availability to regularly work a schedule that includes weekend days, holidays, and evenings.  (The Museum is open seven days a week).
• • Ability to use email.
• • Ability to stand for long periods of time, kneel and stoop, climb stairs frequently, and occasionally sit on the floor.
• • Ability to handle and carry objects and lift up to 20 pounds.

How to Apply:

This position is Part Time.  Training will take place for approximately 6 weeks, 3 days a week. The Education training will begin September 3 through October 10, Monday, Wednesday, Friday from 10:00 a.m. – 2:30 p.m. The hourly rate is $18/hour.

The Museum of the American Revolution (www.AmRevMuseum.org) is an Equal Opportunity Employer. To apply, please send a resume and three professional references to [email protected] or attend our in person job fair on June 25 from 4 p.m. – 6 p.m.